VICTORIA PARK BELMONT BASEBALL CLUB (Inc.)
POLICY MANUAL - CODE OF CONDUCT
CODE OF CONDUCT
CONTENTS
1. Message from the Club Co-Presidents
2. Our commitment to Club culture
3. Who is bound by this Code of Conduct
4. Code of Conduct - Players
5. Code of Conduct - Coaches
6. Code of Conduct - Parents, Guardians & Supporters
7. Code of Conduct - Committee
8. Reporting of Breach
Effective Date: July 2026
Approved by VPBBC Management Committee
1. MESSAGE FROM THE CO-PRESIDENTS
Dear Members, Players, Coaches, Parents, Volunteers & Supporters,
Welcome to the Victoria Park Belmont Baseball Club Code of Conduct.
At Victoria Park Belmont Baseball Club, we believe that every person plays an important role in creating the kind of club we all want to be a part of. Whether you are stepping onto the field, volunteering behind the scenes, supporting from the sidelines or helping to lead the Club, your actions contribute to our culture.
The Code of Conduct is more than a set of guidelines. It reflects our shared values of respect, integrity, inclusion, sportsmanship and community. It outlines the standards of behaviour we expect from everyone involved with out Club and helps ensure that Victoria Park Belmont Baseball Club remains a safe, welcoming and enjoyable place for all.
We encourage you to read this document carefully and refer to it whenever needed. By working together and treating one another with respect, we can continue to build a positive environment where players can develop, volunteers feel valued, families feel welcome and lifelong friendships are created.
Thank you for your ongoing commitment to our Club and for helping us live our vision:
One Club. One Community. One Future.
We look forward to another fantastic season together.
Warm regards,
Tohmika Cleva & Nathan Cleva
Co-Presidents
Victoria Park Belmont Baseball Club
2. Our commitment to Club culture
One Club. One Community. One Future.
At Victoria Park Belmont Baseball Club, every member plays a role in creating the culture we want to be known for. Whether you are a player, coach, parent, volunteer, committee member or supporter, your actions help shape the experience of everyone around you.
We are committed to building a club where people feel welcome, respected and proud to belong.
As members of the Reds family, we will:
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Communicate respectfully with one another.
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Welcome and include all members of our community.
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Support teammates, coaches, volunteers and officials with positivity and encouragement.
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Contribute to the success of the Club by volunteering and helping where we can.
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Represent the Club with pride, both on and off the field, including online.
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Resolve disagreements respectfully and in the best interests of the Club.
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Celebrate effort, teamwork and sportsmanship, recognising that success is measured by more than wins and losses.
Together we create an environment where everyone can enjoy baseball, develop as individuals and feel proud to be a part of the Victoria Park Belmont Baseball Club Inc.
3. Who is bound by this Code of Conduct
This Code of Conduct applies to everyone involved with Victoria Park Belmont Baseball Club. By participating in, attending or representing the Club, all individuals are expected to uphold the values and standards outlined in this document.
This includes, but is not limited to:
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Players (Junior and Senior)
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Coaches
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Committee Members
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Team Officials (including Scorers, Umpires, Player Liaison Officers, First Aid Officers & Team Managers)
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Volunteers
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Parents, Guardians and Family Members
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Members
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Spectators and Supporters
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Any person representing or acting on behalf of the Club
This Code applies to all Club-related activities, including but not limited to to:
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Games and competitions
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Training sessions
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Meetings
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Club functions and social events
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Fundraising activities
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Working bees
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Travel associated with Club activities
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This Code also applies to online, digital platforms and social media where an individual's conduct may reasonably be connected to the Club, its members, officials or reputation.
Everyone associated with Victoria Park Belmont Baseball Club is expected to contribute to a safe, respectful and inclusive environment and to conduct themselves in a manner that reflects the Club's values and reputation.
4. CODE OF CONDUCT - PLAYERS
PURPOSE
This Code outlines the expected behaviour of all baseball players at Victoria Park Belmont Baseball Club and reinforces compliance with Baseball Western Australia (BWA) Code of Conduct.
1. Respect & Sportsmanship
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Treat teammates, coaches, opponents, officials and spectators with respect.
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Uphold fairness and sportsmanship both on and off the field.
2. Rule-following & Officials
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Understand and play by the rules of baseball.
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Do not argue with umpires. Any concerns must be raised respectfully and through proper channels.
3. Positive Behaviour & Team Support
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Encourage teammates, even when mistakes are made.
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Support your team from the bench and be prepared to play at all times.
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Represent the Club positively both on and off the field, including on social media.
4. Safety, Punctuality & Equipment
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Always consider safety to prevent injury.
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Arrive punctually for practices, games or any assigned duties.
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Respect and care for club-provided equipment.
5. Inclusion & Respect
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Treat all participants with dignity, regardless of gender, ability, background or religion
6. Integrity & State Compliance
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You must comply with Baseball Western Australia's Code of Conduct and all relevant BWA regulations and conditions, including disciplinary procedures and tribunal protocols.
7. Consequences for non-compliance
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Violations may result in disciplinary action, including warnings, award ineligibilty, suspension or removal in an accordance with Club policy and BWA regulations.
5. Code of Conduct - Coaches
PURPOSE
This Code of Conduct outlines the expectations and standards of behaviour for all baseball coaches representing Victoria Park Belmont Baseball Club Inc. It aims to ensure a positive, respectful and safe environment for our players, parents, officials and fellow coaches.
1. Coach Conduct & Professionalism - As a coach I will:
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Always act as a role model, demonstrating respect, honesty and integrity.
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Communicate respectfully with players, parents, officials and all others.
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Refrain from the use of profanity, abusive language and negative behaviour.
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Dress appropriately and present myself professionally at all club activities.
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Support and promote the Club's values both on and off the field.
2. Respect for Players - As a coach I will
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Treat every player with dignity, regardless of ability, gender, background or position.
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Make selection and playing-time decisions fairly and consistently, considering player development, team needs and applicable competition requirements.
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Never use physical punishment or abusive behaviour.
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Encourage effort, not just results.
3. Respect for Officials and Opponents - As a coach I will:
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Treat umpires and officials with respect, even in disagreement.
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Promote good sportsmanship among players and parents.
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Never incite or tolerate disrespectful behaviour toward opponents or umpires.
4. Player Safety and Well-being - As a coach I will:
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Prioritise the health, safety and well-being of every player.
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Ensure proper warm-up, cool down and hydration practices.
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Never force a player to play injured.
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Report any incidents of bullying, harassment or suspected abuse immediately.
5. Substance Use - As a coach I will:
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Never consume alcohol or use drugs during practice or games.
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Refrain from using tobacco products or vaping use in the presence of players during practice or games.
6. Compliance with Club Rules - As a coach I will:
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Follow all club policies, league rules and applicable codes of conduct.
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Attend required coaching meetings, clinics and certifications.
7. Disciplinary Action - Violations of this Code of Conduct may result in disciplinary action including;
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Verbal or written warnings
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Suspension from coaching duties
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Permanent removal from the coaching role.
6. CODE OF CONDUCT - PARENTS, GUARDIANS & SUPPRTERS
PREAMBLE
As a parent, guardian and/ or supporter, I fully recognise that my behaviour significantly shapes the Club culture and player experience. I commit to acting positively, respectfully and in alignment with the values of fair play and personal development.
1. Core Principles
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Children Play for Fun - I acknowledge youth sport is for enjoyment and growth and not for adult agendas. Mistakes are learning opportunities, not sources of ridicule.
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Lead by Example - I will model sportsmanship through respectful, calm and supportive behaviour.
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Prioritise Well-being - I will always uphold the emotional and physical safety of children ahead of winning or performance.
2. On-Field Behaviour & Support
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Cheer Don't Coach - I will refrain from instructing my child or others during games or trainings, coaches should lead.
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Respect Officials & Coaches - I will respect decisions made by umpires and coaches, even when I disagree, and address concerns privately and respectfully afterward.
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Encourage All Players - I will applaud good efforts from both teams and encourage positive attitudes across the field.
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Avoid Negative Language - I will not engage in harassment, abusive language, discriminatory remarks, ridicule nor taunting.
3. Club & State Compliance
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Know the Policies - I will familiarise myself with club rules and BWA Code of Conduct.
4. Respect for Volunteers & Officials
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Acknowledge Contributions - I will express gratitude to coaches, volunteers and officials who enable the sport.
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Help When Needed - Our Club relies on volunteers. Where possible I will contribute my time to assist with game days, fundraising, working bees and other Club activities that help our community thrive.
5. Responsibility & Discipline
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Accountability for Behaviour - I understand that misconduct may result in warnings, removal from events or suspension of participation per club and BWA protocols.
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Speak Respectfully in Conflict - I will avoid confrontations and raise concerns calmly at a suitable time and place.
7. code of conduct - committee
PURPOSE & SCOPE
This Code outlines the conduct expected of all Committee Members, ensuring decisions support the Club's mission, values and governance structures.
1. Core Principles & Values
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Members must act with integrity, fairness, respect and transparency, always placing the interests of the Club above personal gain.
2. Roles & Responsibilities
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Attendance & Preparation: Attend all scheduled meetings wherever possible, review agendas and materials in advance and engage actively.
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Decision Making: Committee Members will make decisions honestly, transparently and always in the best interests of the Club.
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Authority Boundaries: Operate within the scope defined by the Constitution and it's associated By-Laws and always remain accountable.
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Strategy & Crisis Management: Facilitate strategic priorities and handle urgent matters consistently.
3. Confidentiality
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Maintain confidentiality of sensitive discussions, financial information and personal data. Disclosure of such material is only when authorised or legally required.
4. Conflict of Interest
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Committee Members are to disclose any personal or financial interests that might influence impartial decision making and recuse themselves when necessary.
5. Ethical Conduct & Respect
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Conduct interactions with stakeholders, members, staff and partners with dignity and professionalism.
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Prohibit discrimination, harassment and hostile behaviour.
6. Compliance & Legal Standards
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Adhere to organisational By-Laws, relevant legal & regulatory requirements and professional ethical guidelines.
7. Reporting & Enforcement
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Addressing Violations: Any breaches should be reported to the Management Committee as soon as possible.
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Consequences: Violations may result in formal investigation, temporary leave or removal from the Committee as appropriate.
8. Document Access & Approval
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This Code should be included in onboarding, available to all members and reviewed periodically. Any amendments require Management Committee approval.
9. Transparency, Accountability & Disclosure
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Remain open and transparent about Management Committee operations and all decision making processes.
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Provide open and honest communication with all stakeholders and Club members.
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Provide members with appropriate information about the Club's operations, decisions and financial position in accordance with the Constitution, applicable legislation and the Club's privacy, confidentiality and record access obligations.
8. Reporting of breach
Victoria Park Belmont Baseball Club encourages all members to raise concerns where behaviours inconsistent with this Code of Conduct. Concerns should be reported as soon as reasonably practicable and will be managed fairly, respectfully and in accordance with the Club's Constitution, policies and relevant BWA regulations and guidelines.
Who to Report to
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Concerns may be reported to the Club President, Vice President or another appropriate Management Committee Member.
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If the concern involves one of these individuals, it should be reported to another Management Committee Member or through the appropriate BWA or external reporting pathway.
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Player Liaison Officers are also available as confidential and supportive first points of contact for players who would prefer to discuss a concern before making a formal report, or who are unsure of the most appropriate course of action. Whilst Player Liaison Officers do not investigate complaints or concerns, they can provide guidance, support and assist players in accessing the appropriate reporting pathway.
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If there is an immediate risk to a person's safety or welfare, or an emergency, contact Emergency Services by calling 000 immediately.
Reporting Guide
The table below provides general guidance on who to contact depending on the nature of the concern. If you are unsure, you may speak with any Management Committee Member or a Player Liaison Officer, who can assist you in accessing the appropriate reporting pathway.
Confidentiality & Protection
All reports will be handled as confidentially as reasonably possible, having regard to the need to investigate and resolve the matter appropriately.
Victoria Park Belmont Baseball Club is committed to ensuring that no person is disadvantaged, intimidated, harassed or victimised for raising a genuine concern or making a report in good faith.
Possible Outcomes
Depending on the nature and seriousness of the matter, the Club may:
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Provide guidance and/ or education.
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Facilitate informal resolution or mediation where appropriate.
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Issue a verbal or written warning.
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Suspend or remove privileges or participation.
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Refer the matter to BWA or another appropriate authority.
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Report criminal matters or immediate safety concerns to the relevant authorities.
For current Committee Member contacts please visit:
victoriaparkbelmontbaseball.com or email: vpbbc.secretary@outlook.com